Facilitator Help

ZOOM HOW-TO

Download the latest Zoom software click here
Best Practices While Using Zoom 
  • Join early to test your microphone and camera before the course starts.
  • Mute your audio when you aren't talking.
  • Turn off your camera if you step away from your computer.
  • Make sure you have good internet connection. Use speedtest.net to test your connection.
  • Set up your workspace in a quiet room.
  • Use multiple monitors if screen sharing.
Creating Breakout Rooms 
  • Create breakout rooms to increase engagement between your students.
  • Assign students manually or automatically in Zoom.
  • Broadcast messages to all the breakout rooms at once
  • Join breakout rooms to assist students and check their progress.
  • Close all rooms automatically.
Participant Controls for Facilitators
  • When a student enters or exits the Zoom meeting, the chime that plays can be turned off. 
  • A facilitator has the control to mute all students.
  • A waiting room can be created to allow full control over who can gain access to the Zoom meeting. 
  • Students' screen sharing and chat capabilities can be turned off.
  • The facilitator has the power to remove students from the group and block them.
Create a Poll
  • Polls can be created before the meeting starts and saved until they need to be used.
  • Both the host and cohost can start a poll.
  • Only the person logged in under the @mitacsworkshop.com email address will be able to edit.
  • Polls with multiple questions can be created.
  • Instantly see the results and share them with the group.
Delete and Block a Student
  • Use the added security features to ensure your course runs smoothly.
  • Select specific students to remove from the Zoom meeting.
  • Once removed, these students will not be able to re-enter.
Adjust your Audio and Video Settings
  • Test your audio and video settings before the course starts.
  • It is recommended to use a headset or direct audio connection to reduce background noise and interference.
  • It is recommended to set up your workspace in a quiet room to minimize distractions to others.
  • Set your video settings or chose an external camera.
  • Set virtual backgrounds and touch up your appearance.
Screen Sharing on Zoom
  • Engage your audience by sharing materials, websites, or videos with them.
  • Screen sharing can be used with any programs and to show videos.
Test your Internet Speed Before using Zoom
  • Use speedtest.net to test your internet connection before joining the Zoom meeting.
  • The upload and download Mbps should be a minimum of three to ensure a steady connection.
  • It is recommended to join the internet from your home Wi-Fi, as public Wi-Fi can be unreliable.
Waiting Rooms
  • Waiting rooms can be used to increase security in Zoom meetings.
  • A facilitator has full control over who can enter the group.
Turn Off/On your Audio and Video
  • It is recommended to turn off your audio when you are not speaking.
  • Turn off your camera if you step away from your computer to avoid distractions to others.
Switch from Gallery to Speaker View
  • Gallery view will show all the participants on the screen at once.
  • Speaker view switches between the current active speakers on the screen.
  • Hide non-video participants from your gallery view.
  • Pin a video if you want to focus your video feed on one participant. 
If you need help with the Edge program, contact training@mitacs.ca